Home Page


Grove Road Primary School

 Medical Needs Policy




  • To support children with medical needs and enable them to manage their needs.
  • To ensure there are clear guidelines within the school for the administration of medicines.
  • To inform and advise all staff working in the school.
  • To ensure governors and parents have an understanding of the school’s responsibility for children with medical needs.
  • To provide a record keeping system.


Grove Road Primary School wishes to ensure that pupils with medical conditions receive appropriate care and support at school. All pupils are entitled to a full time curriculum or as much as their medical condition allows. This policy has been developed in line with the Department for Education’s statutory guidance released in April 2014 – “Supporting pupils at school with medical conditions”.




All parents are required to state medical conditions on the school application forms. Any children with medical needs are followed up by the welfare assistant who liaises with parents over medication.

Reception and Nursery teachers also discuss medical concerns with parents when they home visit. The school secretary asks parents of new children who join the school during a school year about medical needs when they fill in an application form


Medicines in School



Asthma inhalers are kept in school and are readily available when children need them. They are labelled with the child’s name and kept in the classroom in a basket ready to use when needed.

Some children have their medication at midday, overseen by a responsible adult. (Welfare assistant or midday supervisor) They administer their medication themselves to ensure they develop responsibility for managing their condition. Other children take medication as and when they need it, supervised by an adult. Medication taken is recorded in a book kept with the asthma inhalers. A list is kept of asthmatic children. The school welfare assistant regularly updates this. There is an asthma policy in school that informs all staff more fully. The Head or Deputy Head ensures supply and temporary teachers are aware of children with asthma in the class they teach. The class teacher is responsible for ensuring all asthma inhalers are taken on trips or into the playground during P.E. and that children take their medication if they need to before exercise.



The welfare assistant keeps cream for children with eczema and will administer it or encourage the child to administer it as needed. She will liaise with parents to ensure the correct application and the needs of the child.


Medication for ADHD

Parents of children with this condition liaise with a qualified member of staff and the medicine is administered by these members of staff only.



Diabetes and Epilepsy

See individual plans


As per the Department for Education/Health guidelines, medication in school is administered by the Welfare Officer if written, signed consent has been given by a Parent or Carer.

Medicines will only be administered at school when it would be detrimental to a child’s health or school attendance not to do so.


If children require antibiotics during the school day parents are asked to come into school and administer these. It is possible for most doses of antibiotic to be given before and after the school day. If the Parent/Carer is unable to come into school, then the Welfare Assistant will administer if written consent has been given, stating the specific time and dose. Medicines will be accepted if they are prescribed, in-date, labelled, provided in the original container as dispensed by a pharmacist and include instructions for administration, dosage and storage. The exception to this is insulin, which must still be in date, but may generally be available to school inside a pump or pen, rather than the original container.


Any other severe medical conditions will be discussed as individual cases with Parents and an Individual Care plan (IHP) may be made for the child.


Individual healthcare plans can help to ensure that a pupil with a medical condition is effectively supported in school. The plan will state exactly what needs to be done, when and by whom. Plans are drawn up in partnership between the school, parents and a relevant healthcare professional who can best advise on the particular needs of the child. Pupils will also be involved when appropriate. The aim of the plan is to capture the steps the school should take to help the child manage their condition and overcome any potential barriers to getting the most from their education. Plans will be reviewed at least annually or earlier if evidence is presented that the child’s needs have changed. Where a child has a special educational need identified in an EHC (Education, Health and Care plan), the individual healthcare plan will be linked to or become part of it.


Individual healthcare plan - Roles and responsibilities


Governing Body – will ensure that pupils with medical conditions are supported to enable the fullest participation possible in all aspects of school life. The Governing Body will ensure that sufficient staff have received suitable training and are competent before they take on responsibility to support children with medical conditions.


Headteacher – will ensure all staff are aware of the policy for supporting pupils with medical conditions and understand their role in its implementation. The Headteacher will ensure that all staff that needs to know is aware of the child’s condition and that sufficient trained numbers of staff are available to implement the policy and deliver against all individual healthcare plans, including in contingency and emergency situations. The Headteacher will also ensure that school staff are appropriately insured and are aware that they are insured to support pupils in this way.


School staff – any member of school staff may be asked to provide support to pupils with medical conditions, including administering of medicines, although they cannot be required to do so. Although administering medicines is not part of teachers’ professional duties, they should take into account the needs of pupils with medical conditions that they teach. School staff should receive sufficient and suitable training and achieve the necessary level of competency.


School nurses – are responsible for notifying the school when a child has been identified as having a medical condition which will require support in school. They may support staff on implementing a child’s individual healthcare plan and provide advice and liaise with training.


Parents – are responsible for providing the school with sufficient and up-to-date information about their child’s medical needs. Parents are key partners and will be involved in the development and review of their child’s individual healthcare plan. Parents are responsible for carrying out any action they have agreed to as part of the IHP and ensuring they or another nominated adult are contactable at all times.

Accidents or illness in school

If a child is clearly unwell, parents are requested to collect the child.

All telephone numbers and those for emergencies are kept on computer and in the Welfare room in separate class files, which is readily available to all staff. The Welfare assistant and secretary are responsible for keeping these telephone numbers up-to-date.


Minor accidents are dealt with by trained and/or qualified staff. At present:

  • 3 First Aid at work qualified staff
  • 3 Paediatric First Aid qualified staff
  • All SMSA’s are First Aid trained


All accidents are recorded in A5 folders which are kept in the Welfare room. More severe accidents are recorded on LEA website – Accidents for schools, by the Welfare assistant. In cases of more severe accidents, the school will call an ambulance and inform the parents. If the parents are unavailable or unable to get to the school quickly, then a member of the school staff will go with the child to the hospital and all means will be employed to locate the parents and request that they go to the hospital.


School trips

All medication is taken on school trips and the teacher in charge of the trip is responsible. On longer trips like school journeys, special medical forms are completed and taken on the trip for easy access. If a child with a specific medical condition wishes to go on a school trip, all reasonable measures are taken to ensure the child can go on the trip and that their condition will be appropriately managed.


Date of policy: February 2016

Review: February 2019



  • Grove Road Primary School,
  • Cromwell Road,
  • Hounslow, Middlesex, TW3 3QQ